Florida Panhandle – Shipping Information

Panhandle Multidisciplinary Wound and Limb Preservation Summit

Shipping Information

Sandestin Golf and Beach Resort – Shipping & Receiving Warehouse
Phone: 850.267.8194 / Fax: 850.267.6345 / shipping@sandestin.com

VEAL Convention Services
Phone: 1.800.844.8325 / orders@vealco.com

SHIPPING & RECEIVING POLICY

Trade Show Freight Shipping / Receiving

Exhibits/trade show freight shipments include, but are not limited to, the following:

Booth/Tabletop Displays of Any Kind (see Exceptions below).

Boxed Brochures and/or Advertising Materials (see Exceptions below).

All packages or shipments are billed by weight and size (determined by adding the height, width, and length of the package). See billing charge below.

Any and all freight arriving on pallets or in crates or that requires a forklift to unload from delivery vehicle.

As always, the Conference Planner and/or Group Representative of record still have the option to use the service provider of his/her choice. We ask that all variables/options be carefully considered when making this decision, given the importance of success on your exhibit show floor. Please bear in mind that your assigned Meetings & Events Manager is here to serve you, the Planner, and a great deal of time is required of them when asked to educate outside service providers on the nuances of Sandestin’s 2,400-acre facility.

Shipping and Receiving Hours of Opperation

Monday – Friday 8:30am-4:00pm

Saturday By Request Only

Sunday Closed

Addressing Packages

All packages regardless of service (FedEx, UPS, DHL, USPS or freight) need to be addressed as follows:

Sandestin Golf and Beach Resort
ATTN: VEAL Convention Services
CLI Global Society / Dec. 12, 2026
HOLD FOR: (NAME OF PERSON)
9300 Emerald Coast Parkway West
Miramar Beach, FL 32550

Personal packages for guests will be taken to the Welcome Center at Sandestin Golf and Beach Resort. If the package is for a non-registered guest (someone staying with a guest), the package should be addressed in care of (c/o) the registered guest. We recommend you note on your package:

Sandestin Golf and Beach Resort
CLI Global Society / Dec. 12, 2026
Hold for: (name of person)
9300 Emerald Coast Parkway West
Miramar Beach, FL 32550

Conference packages and freight will be held and then delivered to the scheduled location of the conference or a designated holding area based on communication with the Meetings & Events Manager, Attendees, and the Sandestin 12-Day Report.

Shipping & Receiving uses a barcode system based on shipping tracking numbers to maintain visibility of packages coming into and delivered on property. With the volume of packages moving through the Resort, it is strongly recommended to have tracking numbers available whenever making inquiries concerning packages.

RECEIVING / SHIPPING HANDLING FEES

INBOUND PACKAGES

Up to 20 Pounds
21 – 50 Pounds
51 – 100 Pounds
100+ Pounds
Pallets

$ 20.00
$ 40.00
$ 60.00
$ 0.60/lb
$150.00 each

Receiving / Shipping Fee includes receiving, securing, storing and delivering packages to designated guest pickup location. Packages received less than (3) days before group / show arrival will be stored complimentary. Packages received more than (3) days before group’s arrival will be subject to a storage fee equal to 30% of the total handling fee per week.

OUTBOUND PACKAGES

Up to 20 Pounds
21 – 50 Pounds
51 – 100 Pounds
100+ Pounds
Pallets

$ 20.00
$ 40.00
$ 60.00
$ 0.60/lb
$150.00 each

Shipping Fee includes addressing, labeling, taping, stacking, wrapping pallets, forwarding packages to the Loading Dock and logging and forwarding tracking numbers to the shipper and recipient.

** Handling Fees DO NOT include applicable shipping charges determined by your provider **

Labor and Assistance

Sandestin offers assistance to our guests with unpacking freight, setting up booths, etc. with at least one week’s notice. Forklift services are available, upon request. Please contact your Convention Services directly to arrange. Labor charges are as follows:

Labor Assistance Fees	Advance Rate	Floor Rate
Monday – Friday (8am – 4pm)	$ 65.00/Hour	$100.00/Hour
Monday – Friday (4pm – 8am)	$90.00	$150.00
Saturday, Sunday, Holiday	$150.00	$200.00

ADDITIONAL SERVICES AVAILABLE

The following services are available at additional cost. See your Meetings & Events Manager for further information:

Electrical service to booths, including power access, power distribution and quadbox hook-up capability (see your Meetings & Events Manager for an Electrical Service Request Form).
Telephone line or Internet activation (see your Meetings & Events Manager for an IT Request Form).
Security guard services.
Culinary services for cooking/heating food product requirements.
Bulk waste (generally cardboard) and garbage removal.

Audio Visual requirements.
Additional booth décor requirements.
Cleaning and maintenance of individual booths.
Room cleaning following dismantle (clients will plan for bulk trash clean-up at the close of the exhibits).
Carpet protection, where applicable.
Drayage, placement, unpacking or storage of display equipment or materials.

EXHIBITORS’ GUIDELINES

The Resort reserves the right to enforce its exhibitors’ guidelines. Your members, exhibitors and sub-contractors agree to observe and abide by rules established by Sandestin and the laws of the State of Florida.

Neither Sandestin, nor any of its representatives or employees, will be responsible for any injury, loss or damage that may occur to the exhibitor, their employees or exhibit materials from any cause whatsoever, either prior to, during, or subsequent to the event. This includes all claims for monetary reimbursement.

The room rental charge indicated in the contract provides the exhibit space and the normal lighting, heating and/or air conditioning required to make the building functional.